CS Graduate Program FAQ
Getting Information and Applying
Q: How do I apply?
A: All application must be submitted through our online application system, Apply Yourself which is maintained by our Graduate Admissions Office. The website is
http://www.grad.jhu.edu/admissions/index.php
Q: When must I have all application materials in by?
A: The deadlines are outlined in the matrix below. Any information received after that point has a chance of not being taken into account in the review of your application. However, as soon as the information is received it will be placed in your electronic folder by the Graduate Admissions office and thus may be used. Final decisions are usually made in March.
PhD - FALL ADMISSIONS ONLY
The PhD deadline is the second Friday in December.
MSE FALL ADMISSIONS
The MSE deadline for Fall for international applicants is the first Friday in February.
The MSE deadline for Fall US citizens and permanent residents is the first Friday in May.
MSE SPRING ADMISSIONS
The MSE deadline for Spring for international applicants is the second Friday in September.
The MSE deadline for Spring for US citizens and permanent residents is the second Friday in December.
The application will be available for submission on or about August 15.
Q: If I do not get accepted as a PhD student, can I then change my application to the MSE program?
A: Yes, decisions on our PhD admissions will be made before we begin reviewing MSE applications. If you are not accepted to the PhD program, you should email Cathy Thornton (cthornton@jhu.edu) to request that we consider you for admission to the MSE program.
Q: How should the application form be filled out, and other material sent?
A: The application is online and we encourage you to upload most of your supporting documents into the application. We receive GRE and TOEFL scores directly from ETS. All of the paper supporting documents you mail will be scanned into an electronic folder maintained by the Graduate Admissions Office, and the faculty will read this folder. Your job is to construct a folder that will impress the faculty. The main thing to avoid is leaving out key materials, including GRE's, statement of purpose, transcripts, and three letters of recommendation (two for MSE applicants) which include the rating table. We require that your recommendations be submitted online; the system will email the instructions and formats to the recommender, and we much, much prefer that you have these documents submitted in this way .
Q: Where should I send documents that support my application?
A: All documents must be sent to the Graduate Admissions Office:
Johns Hopkins University
Full-time Studies in Arts, Sciences and Engineering
Graduate Affairs and Admissions Office
Shriver Hall 28
3400 North Charles Street
Baltimore, MD 21218
To contact: go to :http://grad.jhu.edu/faqs/
Note from the Graduate Admissions office:
Paper: Paper documents will be processed (scanned) and inserted into the appropriate applicant’s electronic folder, but these documents can only be matched up if the applicant has submitted the online application.
Emailed Documents: Please do not email documents unless they are requested.
Q: I requested my transcript/GRE/TOEFL scores to be sent two weeks ago, but my application still shows that you have not received them. What should I do?
A:You can contact Graduate Amissions for answers to these types of inquiries at http://grad.jhu.edu/faqs/. We in the departments do not collect or record any application documents. Grad Admissions will answer these requests for assistance and they will be able to research and answer you shortly. Thanks for your patience.
Getting Accepted
Q: What does it take to get accepted into the PhD program?
A: The four areas we weigh are, in rough order of importance: letters of recommendation, your record of projects or research, undergraduate institution and transcript, and GRE scores.
Q: What do you look for in letters?
A: First we consider the source of the letter. A letter from your cousin who happens to teach at a two-year college is weighed significantly less than a letter from a researcher at a top computer science school! Next, we look for evidence of research potential. In particular, evidence of outstanding performance in past projects is of high importance. Somewhat less important is evidence of outstanding ability in the classroom. A good letter writer should know you well and be able to rank you very favorably in comparison with your peers.
Q: Do you look at the transcripts?
A: Yes, we do. Both your grades and courses are important, primarily your grades in CS courses during the last two years of undergraduate study.
Q: How do you weigh other experience, such as research, projects, or employment?
A: Previous research experience is the easiest way to be placed on the top of the applicant interest list. For this reason we encourage you to send a link to detailed information on your past research experience if you have any. Projects performed for classes, as part of a job, or on your own are also important, in particular if the projects are research-related. Make sure to include a description of these projects with your application - better yet is a link to an online file. Previous teaching experience also improves your chances.
Q: What role does the statement of purpose play?
A: Statements of purpose are very important, as it allows us to better form a picture of each applicant, and convince us that you have the attitude needed to succeed in a PhD program.
The Graduate Affairs and Admissions Office does not accept paper copies of the statement of purpose since applicants are expected to submit this document through the online application. The uploaded file cannot exceed 500KB in size. The document must also adhere to 1" (inch) margins. Further details can be found at www.grad.jhu.edu/admissions/apply/index.php#purpose.
Sample of Work (if your department requires this or its applicants have a habit of submitting it anyway) The online application can only accept samples of work up to 500KB in size. The document must also adhere to 1" (inch) margins. We only accept samples of work via paper that exceed the 500KB size limit. Please do not send duplicates of documents that were successfully uploaded to the online system. Further information can be found at www.grad.jhu.edu/admissions/apply/index.php#samples. Q: Can I include extra information with my application? A: We encourage you to include any information that you think will help us make a more accurate assessment of your abilities. However, it is generally better to give short abstracts of papers or projects (links to online versions are better) rather than full papers or reports. We don't have the time to read very much since we receive over 300 PhD applications and 300 MSE applications. A: Our institution code is (5332) for both the GRE and TOEFL exams. Our department code for TOEFL is (78) and for GRE is (0402). A: This and other information concerning Standardized Testing can be
found at the ETS GRE Website. Q: What are the departmental requirements for the GRE exams? A: The aptitude GRE is required for MSE and PhD applicants, and the advanced subject exam is strongly recommended for PhD applicants. The advanced exam need not be in CS, but the CS advanced exam is preferred. Q: What are the departmental requirements for the TOEFL/TWE exams? A: All non-native English speakers MUST take the TOEFL exam or IELTS. Neither the TWE nor the TSE is required, but is recommended. Q: Do you accept the IELTS test?
A: The department of Computer Science does accept IELTS. Q: Can I submit copies of GRE or TOEFL score reports with my application, and avoid the fees ETS charges? A: Copies or scans of any official documents - transcripts, GRE scores and TOEFL scores cannot be considered. Offers of admission will not be made using any unofficial documents. Q: How long in the past can I have taken the GRE for the scores to still be acceptable? A: The scores must be new enough that ETS still considers them valid and will provide an official score report. Currently, the ETS sets this limit at five years. Q: Is there any minimum score required on the GRE or TOEFL exams in order to apply for either program? A: No, we avoid rigid cutoffs, but if your Verbal GRE score is below 153 your application must excel in other respects to be seriously considered. Transcripts A: No, an official transcript is needed before you can be offered admission into the program. Application Fees A: There is a modest mandatory $25 application fee for prospective graduate students applying to the Dept. of Computer Science. We have kept the fee affordable to encourage potential students to apply. Letters of Recommendation A: For PhD applicants three, and for MSE applicants two. You are encouraged to solicit up to five letters. We strongly encourate you to request that your recommenders submit their recommendations online and the application allows you to submit three letters online. Others can be mailed to the Graduate Admissions Office. Q: Can my recommenders be outside of academia? A: If you have worked for several years, it is expected that some of the letters will come from non-academic sources. What should be avoided is having mostly non-academic letter writers when your last several years have been in academia, and vice-versa. Q: Can I have recommenders send letters by fax or e-mail? A: We require the use of the online application recommendation section for recommenders' submissions. Choosing this option in the application will trigger an email to your recommender with explicit instructions on how to submit. If your recommenders cannot submit online, recommendations can be mailed to the Graduate Admissions Office. Q: Do you require that your official form be used for letters of recommendation? A: The official form is a part of the online recommendation. Comments will be accepted even if the official form is not used. However, we strongly encourage the form to be used because it includes a table which provides us with additional information. Financial Aid A: Basically 100%. There are occasional exceptions where people are already in the area and do not require financial aid for various reasons. Since we do not have to fund such students, their applications are given a slight preference. So, if you have reasons not to seek financial aid, please indicate so on your application. Q: What kind of financial aid will I get? A: Many first-year PhD students in the department are given teaching assistantships (TA). A few students are given fellowships, and a few start directly as research assistants (RA). By their third year, nearly all students are supported by an RA-ship from an individual professor. Q: How about financial aid if admitted to the MSE program? A: The department regrets that we are unable to give financial aid to MSE students. Once you are here, however, you can apply for part-time student work as a course assistant or for other types of work, but we cannot grant tuition waivers for this work. MSE students are never given a stipend of any form, but may be hired on an hourly basis. Q: If I am admitted only to the MSE program but wish to get a PhD, what can I do? A: If you satisfy all the qualifying requirements for the PhD and a professor wishes to serve as your PhD thesis advisor and secure financial support for your research, you can become a PhD candidate. You will still have to apply for admission into the program and be approved by the Admissions Committee and the Chair of the Department. QUESTIONS FOR THE MSE DEGREE PROGRAM ONLY A: Yes, we offer a full-time day program for the MSE degree in Computer Science. The average length of time to complete is three semesters. One advantage of our MSE program is that it is relatively small, so unlike some of the more well-known masters programs, you will be in classes of 20-30 students, not 200-300! Q: I work full-time in the Baltimore area. How can I get a masters degree through Hopkins? A: Full-time working professionals should apply to JHU's Engineering Programs for Professionals (EP). This is a completely separate program from the day school, and offers a large number of computer science courses in the evening and during the summer at several locations in the Baltimore-Washington area, leading to the MS degree. Telephone 1-800-548-3647 for more information, and check out the web page at http://ep.jhu.edu/. The exception to this rule is if you are considering continuing on to a PhD; in this case you should enroll in the day program (our program) if you can. Keep in mind, however, that the University has a residency requirement. YOU MUST BE A FULL-TIME STUDENT FOR AT LEAST TWO CONSECUTIVE SEMESTERS to qualify for a degree from the day school. For More Information A: For questions that are not Computer Science Department - specific, you will be able to find answers to many more questions at http://grad.jhu.edu/faqs/. Make sure to look at the official application instructions for domestic and international students on the Graduate Admissions website. http://grad.jhu.edu/admissions/apply/index.php If you have questions about the Computer Science program requirements, the Graduate Program description in the catalogue is the official source. Note, the answers in this FAQ are more current than the answers found in the official documents. If answers to your questions still cannot be found, please e-mail admissions@cs.jhu.edu. If you are a dedicated and talented student who actively seeks to expand his or her horizons, WE WANT YOU in our Graduate Program!
ETS and the GRE and TOEFL exams
Q: What are the Institution/Department codes for the GRE and TOEFL exams?
Q: How do I find out where I can take the GRE exam?
Q: Can I submit copies of transcripts?
Q: What is the application fee?
Q: How many letters should I get?
Q: What are my odds of getting financial aid if I am admitted to the PhD program?
Q: Do you have a masters program?
Q: My question is not on the list. What do I do?
APPLICATION DEADLINES
The PhD deadline for Fall is the second Friday in December.
The MSE deadline for Fall for International applicants is the first Friday in February.
The MSE deadline for US citizens and permanent residents is the first Friday in May.
The MSE deadline for Spring for international applicants is the second Friday in September.
The MSE deadline for Spring for US citizens and permanent residents is the second Friday in December.
We do not offer Spring admissions to our PhD program.