These instructions are only for authors of the papers accepted to the ACL03 Poster/Demo Sessions.

A. Authors must print the Copyright Transfer Agreement , complete it and return it along with their final camera-ready copies to the address given below.

B. Papers should be prepared according to the following guidelines:

The maximum length of a paper is 4 pages. Use A4 size paper. (If you have significant hardship printing on A4 paper, we accept US-Letter size paper as well.) You MUST send us three hardcopies of your paper, printed *single-sided*. Electronic versions are not an acceptable substitute for the hard copies. Formatting instructions: Center the title of the manuscript along with authors' names and their complete addresses at the top of the first page. Generally print all text, including tables and figures, in two-column format where each column is 3.15in by 9in and there is a 0.2in space between the two columns. Exceptions to the two-column format include the title and author information at the top of the first page and any full-width figures or tables. Text should be centered on each page. Print on only one side of the page. Indent when starting a new paragraph, except the paragraph under a section heading. Use 11 points Times Roman for text, 14 to 16 points for headings and title. Do not print page numbers. Instead, please number the pages clearly on the reverse side, in pencil. All style files for the submission of the final version are available as shown in the following table: PDF file illustrating the format acl03.pdf Postscript file illustrating the format acl03.ps Sample latex file acl03.tex Style file for latex acl03.sty Bibliography formatting file for latex acl.bst This includes our LaTeX style file acl2003.sty which implements most of the requirements. It is intended for use with the BibTeX acl.bst bibliography style. Be warned that use of these files on some systems may produce incorrect results. Therefore, verify that the margins and font size of your output conform to the guidelines. If they do not, you are responsible for making the appropriate adjustments. Some adjustments that may be useful are found here. If you discover some adjustment that we have not listed, please mail us what you have found so that we can add it to our list.

C. Three (3) copies of your final, camera-ready paper must reach us no later than June 3, 2003. Please note that we are working on a short time-line and the papers will need to be sent to the publisher soon after receipt. In order to guarantee that your paper is included in the final companion volume of the proceedings, we ask that you take care to ensure that the paper is RECEIVED by the June 3rd deadline. The address for courier services and regular mail is: Sadao Kurohashi, Dr. Eng., Department of Information and Communication Engineering Graduate School of Information Science and Technology The University of Tokyo 7-3-1 Hongo, Bunkyo-ku Tokyo 113-8656, Japan Please also supply courier services with Dr. Kurohashi's phone number: +81-3-5841-6672. D. The ACL proceedings will also be available on a CD-ROM. Therefore, in addition to the three hardcopies, you are also required to provide both pdf and postscript versions of your paper. The authors are responsible for ensuring that the suitable fonts are included when necessary in preparing the pdf file. If you are unable to produce pdf and postscript versions of your paper, please contact the program chair (acl03poster@is.aist-nara.ac.jp) as soon as possible. The pdf (and postscript) files for the CD-ROM proceedings must also be submitted by the camrea-ready deadline of June 3, 2003. All electronic submissions should be made via the following URL: ACL Electronic Submissions Page. E. Any enquiries regarding the submission of camera ready hardcopies or the pdf file should be addressed to acl03-submissions@cs.uiuc.edu. Please include your paper id-code (ACLPDxxx) in the Subject line of your message.