The most important aspect of a PhD program is your adviser. Your interests may drift, projects
change, and the people around you will evolve. Your adviser will be a constant — someone you
interact with weekly, and the person who will set you on your career path.
I understand the importance of an adviser, so I take my job seriously. My job is to ensure that my
advisees are, to the best of my ability, successful, well-educated researchers.
How the group runs
Each advisee has a weekly one-hour meeting with me, usually one on one, plus a group meeting
most weeks — short updates from everyone, then one student presenting in detail for
about 45 minutes. We also run an active Slack channel. Given the volume
of messages I get, I’m not always fast to respond, so students know to flag anything urgent
directly.
At the start of each semester, I meet one-on-one with each student to set goals: every research
project they’re working on, planned travel, coursework, teaching, and any other major
commitments, each with an estimated level of effort. We revisit the list at the end of the semester
to see what was accomplished and adjust for the next one. This keeps expectations realistic and
gives us a concrete way to talk about what’s working.
I value in-person interaction — sharing an office, informal conversations, seminars and
department events — and expect group meetings and one-on-ones to happen in person when
possible. At the same time, I make use of a flexible schedule myself and expect the same
flexibility for my students. We also do a group lunch once a semester, plus a group outing
— see some of our previous group outings.
My goal in advising
My goal is to help you develop a research career over which you have ownership. I prefer not to
hand students already-formed projects, but instead let them develop their own interests and ideas.
Most first-year students need hands-on guidance; that lessens over time. Around year three I discuss
longer-term goals with each student, both thesis and career, and we continue that conversation until
graduation. I provide opportunities tailored to those goals — teaching, mentoring other
students, research talks, internships, and grant writing. My goal is to help you find a job that you
want, not one that I want — I already have a job.
I’m supportive of students taking on projects outside our core group work, whether with
other faculty or with labmates I’m not directly involved in — it’s a natural part
of growing as a researcher. We just make sure any side project is folded into the semester
planning above, so it doesn’t crowd out the primary goal of making steady progress toward
graduation.
As for authorship: I aim to be a co-author only where I’ve made a real contribution to the
work. Being a student’s advisor or funder doesn’t by itself put me on a paper.
Teaching students about academia
Many students consider academic careers, so I try to teach students what academic jobs actually
entail. As much as possible I share my own activities with students, including my own, constant research
and career failures: grant rejections, paper
rejections. I want students to have a realistic sense of academic life, successes, and failures alike.
The five-year plan
Progress in a PhD is not measured by counting credits, so establishing measures of progress is
critical. My goal is for students to graduate in five years.
- Year 1 — Coursework. Figure out the basics. Take part in a research project.
- Year 2 — Finish coursework. Bring a research project to completion. Develop a clear sense of at least one research area.
- Year 3 — Identify the general area for your thesis. Thesis proposal and graduate board oral exam.
- Year 4 — Select a specific dissertation topic.
- Year 5 — Wrap up thesis work, job market, graduate.
Not everyone finishes in five years; many students stay in “year three” for a while. But
this plan describes most students’ path through the program. Each student sets concrete goals at
the start of a semester in a spreadsheet listing every task and estimated level of effort; at the end
of the semester we review it and fill in accomplishments and actual effort.
This process serves a few goals: a clear, unambiguous sense of what needs to happen; a realistic
expectation of effort, since spelling it out forces real decisions about priorities; a concrete way
to tell whether a semester was actually productive; and, when a goal goes unmet, a starting point for
talking about what to improve.
What I ask of students
- Work hard. A PhD is what you make of it. I work hard and expect my students to
work hard. This is your career; I expect you to take it seriously.
- Balance. Graduate school is better viewed as a job than as an all-consuming
undergraduate experience. Take time away from work to care for yourself, pursue hobbies, have a
social life. You will be more productive, happier, and healthier in the long run.
- Honesty. I rely on students to be open about research, coursework, and
frustrations. If you do not tell me what is going on, I cannot help you. My role is a mixture of
boss and adviser — you work for me and have responsibilities, but you also have your own
research agenda and career goals, where my job is to advise rather than direct.
When students struggle
PhD programs are challenging, and nearly every student faces periods of struggle. During my own
PhD I spent nearly a year on research ideas that all fell apart. The first step is recognizing it.
Often the most effective response is to take a break and come back with a fresh approach. If
frustration lasts longer, we work out the cause together — slow progress, the wrong topic,
unclear feedback from me. I also keep watch and sometimes
recognize issues before students do — part of why we also have yearly PhD student reviews and
progress letters.
Feedback runs both ways. Students complete an annual self-review that includes adviser feedback,
and CLSP has a student–faculty liaison committee for raising issues anonymously. It is important
to have a culture of openness so we can all improve.
Mentorship, both ways
Beyond our one-on-one work, students get mentorship from others too — faculty they meet
through qualifying projects, and senior students in the group. I try to pair newer students with
more senior ones so everyone gets hands-on experience early, and those relationships tend to turn
into lasting academic and industry contacts.
Students in the group also get the chance to mentor undergraduate and master’s students
themselves, which is valuable experience for an academic or industry career. That usually starts
with defining a well-scoped project connected to the student’s own research, then working
with the undergrad or master’s student on a regular basis with clear milestones — good
practice for the kind of advising and management skills that come up again later in a career.
Conferences, internships, and vacation
Each student should attend at least one conference a year regardless of papers published.
Nearly every one of my students completes at least one industry internship, and many do two. The
sweet spot is usually the third or fourth year, once a student has enough research experience to be
useful to a company but is still building out their interests; internships very early tend to be
more software-engineering than research, and internships in the final year can slow down
graduation, so I generally steer around both. Students also occasionally join a
JSALT workshop team.
I encourage all my students to make full use of their available vacation time.
Conference travel is work, not vacation — even to a fun destination — though I encourage
students to tack personal time onto a conference trip when it makes sense.