SUBJECT: &NAME &NAME , &NAME &NUM University of &NAME &NAME Science Syndicate Chairman : &NAME &CHAR &CHAR &NAME Secretary : &NAME &CHAR &CHAR &NAME Minutes of a meeting of the Computer Science Syndicate held at &NUM on Tuesday &NUM November &NUM in the &ORG , &NAME &NAME &NAME ng , &CHAR &CHAR &NAME Avenue . Present : &NAME &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME &NAME &CHAR &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME &CHAR &NAME &NAME &CHAR &CHAR &NAME &NAME A Hopper Dr &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME &NAME &CHAR &NAME &NAME &CHAR &NAME &NAME : &NAME &CHAR &NAME &NAME &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME &CHAR &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME Unreserved business &NUM Minutes of the last meeting The Minutes of the meeting held on &NUM May &NUM were approved and signed . &NUM Matters arising None . &NUM Correspondence None . &NUM Matters arising from the Minutes &NAME &NAME developments It was noted that &NAME Road &CHAR had been named 91Charles &NAME Road ' 2E &NUM Matters dealt with by correspondence or under delegated powers since &CHAR he last meeting Request for unpaid leave &NAME &NAME , an &NAME in the Department , was granted unpaid leave of abse nce for &NUM month during the Long Vacation , to enable him to lead a Universit &CHAR caving expedition to &NAME . Membership of the Computer Science &NAME &NAME &CHAR &CHAR &NAME was co-opted to the Syndicate and re-appointed as &NAME &CHAR of the Syndicate for &NUM year from &NUM January to &NUM December &NUM . The Chairman appointed Dr &CHAR &NAME as his deputy for the &NAME &NAME election to appoint &NUM departmental representatives to serve on the Syndicate for &NUM years from &NUM January &NUM to &NUM December &NUM . &NUM nominations were received so no election was necessary . The representati ves are : Dr &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME R &NAME Dr &CHAR &CHAR &NAME . Membership of the Degree Committee Dr &CHAR &NAME , Dr &CHAR &CHAR &CHAR &NAME , Dr &CHAR &CHAR &NAME and Dr &CHAR &NAME were re-appo inted to serve on the Degree Committee for &NUM years from &NUM January &NUM to &NUM December &NUM . Election of Junior Members The following arrangements were approved : &CHAR ) The Chairman to depute to the Secretary the performance of all the dut ies of the returning officer which do not involve the exercise of a discret ion . ii ) The Election to be announced on Tuesday &NUM November &NUM . iii ) Nominations to close and be published on Tuesday &NUM November &NUM . iv ) The election to be held on Tuesday &NUM December &NUM . &NUM Annual Report on &NAME and Assessment &ORG received &NAME &NAME 's Report to the Education Committee of the General Board ( &NAME / &NUM ) , and approved it for forwarding to the Committee 2E &ORG endorsed Dr &NAME 's remarks on the benefits of &NAME Trac king as a reliable indicator of academic performance and a useful tool for qualit &CHAR checking . In response to a query from Dr &NAME about the overdue installation and commissioning of &NAME equipment in the lecture theatres , it was agreed that &NAME &NAME should pursue the matter in his covering letter to the Education Committee . &NUM Examiners ' Reports , &NUM &ORG received the Minutes of the final meeting of the Examiners and the Reports of the Examiners in Computer Science for &NUM ( &NAME / &NUM ) , not ing with regret that the External Examiner 's Report was still awaited ; it &CHAR as hoped that the Report would be available at the next meeting . &ORG accepted that it was a problem to find people willing to se rve as External Examiner and appreciated the Teaching Committee 's efforts &CHAR &CHAR this respect . Copies of the examination question papers can be found on the Computer Laboratory 's web site &WEBSITE &NUM &NAME Report , &NUM &ORG received the Report of the joint &NAME and &NAME accreditation review in March &NUM ( &NAME / &NUM ) and were happy for it to be forwarded to the Education Committee . Professor &NAME reported that the visit went very well and he was grateful to everyone involved in making the visit such a succe ss . The Department 's courses were accredited up to and including the &NUM &CHAR ntake . &NUM Staff &NAME &NAME Committee &ORG received the Minutes of the meeting held on &NUM June &NUM ( &NAME / &NUM ) and noted that the Minutes of meetings held during the &NAME mas &NAME &NUM were to be presented at the next meeting . &ORG endorsed the great concern of the staff and students over &CHAR he cycle access to the &NAME &NAME site and was aware that improvements &CHAR &CHAR the &NAME footpath were stalled on negotiations with &NAME &NAME 's College . The meeting noted that the Department welcomed the reapplication for planning permission for cycle access from &NAME &NAME Road to the Site and urged the University to pursue this as far as possible through the planning process 2E &NAME &NAME reported that students continued to complain about the high prices charged by the University &NAME in the &NAME &NAME . &NAME &NAME was conc erned that we should not be subsidizing the &NAME and agreed to pursue the mat ter with the manager . &NAME &NAME said that the &NAME Laboratory 's ca &NAME was open to other departments and that our students were very welcome there . &NAME &NAME asked for reassurance that a correction to a question in one of the Part &NAME exams had been dealt with as quickly as possible . The member &CHAR of staff present agreed that examiners needed time to check whether or not a correction was needed , and if so , what it should be ; that particular ques tion had been accurate and no changes had been necessary . It was noted that &NUM &NUM was the first year of examining on a split site and that we had learnt fr om the experience . &NUM &NAME Offices and New Needs There were no vacant offices or new needs this Term . &NAME &NAME reported that Dr &CHAR &NAME was to be appointed as a University Lecturer in the Department for &NUM years from &NUM January &NUM on the understanding that she applied for unpaid leave of absence for the remain der of the tenure of her &NAME &NAME , i.e. to &NUM March &NUM . &NUM Examinations Data Retention Policy &ORG received the Departmental policy for the Examinations in the Computer Science Tripos and the Diploma in Computer Science ( &NAME / &NUM ) . The policy was approved but it was agreed that it may be necessary to reasses s it in the light of future experience . It was also noted that the policy did not cover the &NAME examinations but that the &NAME examiner was being &NAME &NAME . The policy will be available on the Department 's web site . The Chairman noted the Department 's policy of destroying examination sc ripts and raised the question of how this complied with the &NAME requirements . ( &NAME : The Secretary checked the University 's policy with the Education &NAME n. A department may chose to retain an archive of scripts for its own quality assurance purposes but is not required to keep them for &NAME purposes . &NAME &CHAR policy had been reiterated to the &NAME . ) &NUM The introduction of a new postgraduate training awards , &NAME &ORG was seeking the views of Departments within the School on whether the School should lobby the &ORG &CHAR &CHAR introduce another postgraduate training award , &NAME ( as referred to by the &NAME ) . A copy of Dr &NAME 's letter and information from the &NAME was provided ( &NAME / &NUM ) . &ORG noted that the Department and the Degree Commi ttee had unanimously agreed that an &NAME would not be an appropriate degree for the &ORG and had expressed concern that the introduction of the degree in &NAME could devalue &NAME &NAME in general unless renamed . It was unanimously agreed that the Syndicate did not favour the introduct ion of the &NAME . &NUM &NAME of &NAME Notes The Teaching Committee has requested clarification on the issue of copyri ght of lecture notes . The Council 's opening statement at the Discussion on Intellectual Prope rty Rights contained the following : &NAME Council wish to put on the record that their intention is not to a ssert ownership of copyright in lecture notes or books except where explicitly agreed as part of a commissioning process , for example as might occur for the creation of material for e-learning.94 The Head of Department interpreted this to mean that the authors of mater ial which is explicitly commissioned would have to agree to the commissioning and the transfer of copyright . As far as he was aware , no such commissioned material for teaching under the Syndicate 's jurisdiction had been produ ced . It was his belief that if the Syndicate felt that there was a case for material to be commissioned , for example for an e-learning course , then he would consult the Department before proceeding . He suggested that ' license to use ' rather than copyright transfer would then be a more appropriate approach . Following further discussion , Professor &NAME reiterated that the position was clear : copyright remained firmly in the hands of the author . &NUM Calculators for use in &NAME The currently approved calculator had been discontinued and its replacement had features that were a cause of concern to the Board of Examinations . The Teaching Committee had considered the matter and the Syndicate accepted their recommendation that they would accept any calculator that satisfies the various Natural Science and Engineering committees . &NUM Membership of the Degree Committee Dr &NAME 's impending promotion to Professor entitled him to serve ex officio on the Degree Committee thus creating a vacancy for &CHAR co-opted member . The &NAME concurred with &NAME &NAME 's proposal to co-opt Dr &NAME &NAME , the Chairman of the &NAME &NAME Committee , for &NUM year from &NUM January to &NUM December &NUM . &ORG also concurred with &NAME &NAME 's proposal to co-opt Dr &NAME &NAME to the Committee in her role as Chairman of the Examiners for the &NAME . &NUM Any other business None . &NUM Date of the next meeting Tuesday &NUM January &NUM at &NUM in the &ORG . Reserved business &NUM Matters arising None . &NUM &NAME None . &NUM Matters dealt with by correspondence or under delegated powers since the last meeting Appointment of a Senior Research Associate Dr &CHAR &NAME , for &NUM year from &NUM April &NUM on an &NAME research grant held by Dr &CHAR &CHAR &NAME . Nomination of Examiners and Chairmen of Examiners for the Computer Science&NAME and the Diploma in Computer Science for &NUM Computer Science Tripos Part &NAME Dr &CHAR &CHAR &NAME ( Chairman ) Dr &CHAR &NAME Computer Science Tripos Parts &NAME , &NUM , &NUM ( General ) , and the Diploma in Computer Science Dr &CHAR &NAME ( Chairman ) Dr &CHAR &NAME Dr &CHAR &CHAR &NAME External Examiner Prof &CHAR &NAME , University of &NAME Non-pensionable payments for administration Departmental Safety Officer £ &NUM Part &NUM Supervisions Coordinator £ &NUM &NAME Continuity Officer £ &NUM &NAME &NAME Officer £ &NUM It was agreed that the Chairman of the &NAME &NAME Committee should be added to the list next year . Membership of the Appointments Committee for the &ORG Dr &CHAR &CHAR &NAME appointed to serve from &NUM October &NUM to &NUM December &NUM . The full membership of the Committee was given for information . &NAME &CHAR &NAME ( &NAME ) &NAME &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME Dr &CHAR &CHAR &NAME &NAME &CHAR &CHAR &NAME and &NAME R &NAME ( for &NAME appointments only ) &NAME &CHAR &NAME ( &NAME Division , non-voting ) &NAME &CHAR &CHAR &NAME ( Secretary , non-voting ) Appointment of Examiners , &NUM Dr &CHAR &CHAR &NAME appointed as the Examiner for the &NAME in &NAME &NAME ch , &NAME and &NAME Technology in &NUM . Appointment of Assessors , Examinations in Computer Science &NUM Appointment of Assessors for the Computer Science Tripos Part &NAME and for the Computer Science Tripos Parts &NAME , Part &NUM , Part &NUM ( General ) , the Diploma in Computer Science and the &NAME in &NAME &NAME , &NAME and &NAME Technology in &NUM . Change to the Form and Conduct of &NAME Notice , &NUM Approval of the change to the form of the examination for the &NAME &NAME ience &NAME and the Diploma in Computer Science as follows : Papers &NUM and &NUM of the Computer Science Tripos will each contain &NUM questions instead of &NUM questions . Leave of &NAME &NAME &CHAR &CHAR &NAME and Dr &CHAR &CHAR &NAME for sabbatical leave for the academical year &NUM . Affiliated Students Under the Regulations for Affiliated Students , &NAME &NAME , &NAME College , was allowed leave to take Part &NAME of the Computer Science Tripos without previously having obtained honours in an &NAME Examination . &NUM The &NAME &NAME &NAME Science Fund The donation received from Dr &NAME &NAME towards the endowment of a Professorship of Computer Science formed a fund called the &NAME &NAME Computer Science Fund . &ORG delegated the spending of the balanc &CHAR of the fund to the Head of Department . &NUM Appointment of an Affiliated Lecturer &ORG approved the non-stipendary appointment of Dr &CHAR &CHAR &NAME &CHAR &CHAR an Affiliated Lecturer in the &ORG for &NUM years from &NUM &NAME &NAME &NUM to &NUM September &NUM ( &NAME / &NUM ) . It was noted that such appointees can be called on to do substantive teaching . &NUM Appointment of a Deputy Head of Department Prof &NAME had been granted sabbatical leave in the academical year &NUM &NUM and so a replacement Head of Department was sought to serve for &NUM yea rs from &NUM October &NUM . &ORG agreed to delegate the procedure to the Head of Department on this occasion . &NAME &NAME agreed that it would be done in consultation with the Department . &NUM Membership of the Council of the School of Technology &ORG annually appoints a member of the Council of the School to serve for &NUM year from &NUM January following appointment . &ORG concurr &NAME with &NAME &NAME 's proposal to appoint Dr &NAME &NAME to serve for &CHAR ne year from &NUM January to &NUM December &NUM . &NUM Any other business None .