Distinguished Lecture Series
Department of Computer Science
Guidelines for Invitations
Especially the junior faculty members are asked to invite high-level
researchers in their field to give a talk in the distinguished lecture series.
Invitations should be planned and organized in the following way:
If there are any questions or problems, let me know.
- Step 1: Establish a list with the most influential researchers in your
field. First, concentrate on the top two researchers to avoid having the
situation that more people agree to come than slots are available.
Send out invitations stating that
- on behalf of the Department of Computer Science of the Johns Hopkins
University you would like to invite the person to give a talk
in the distinguished lecture series of the department,
- we will be paying for transportation, hotels, food... and
- also a honorarium will be provided.
- Step 2: If a researcher is interested in giving a talk, arrange a
date with him/her. Please check the current schedule for empty slots to
avoid collisions. Our plan is to have around two talks per month. Thursday
and Friday are the preferred days, since we have room reservations for
these. Once a date has been fixed, send it to Christian so that it is
included in the schedule.
- Step 3: At least two
weeks (but better one month) before the talk,
- begin arranging travel, hotel,...
- finalize the day and time for the talk (preferred are Thursday and
Friday, 10:30-12:00) and send the information to Christian and/or Conway,
- ask the speaker to provide a title, abstract and short bio, and
- point the speaker to the web page of the distinguished lecture series
- Step 4:
Remember, YOU will be his/her official host!
This means you will
- if not done yet, ask the speaker for a title and abstract of his/her talk
and about his/her equipment needs (LCD projector,...) and send the
information to Christian and/or Conway at least
one week before the talk so that proper announcements can be made
- arrange a schedule for the speaker
- also, start this at least one week prior to the visit
- you may wish to allow the speaker to meet with several people
at once (e.g., with all students in some lab)
- if possible, pick up the speaker from the airport or railway station,
- introduce the speaker before the presentation, and
- invite the speaker for lunch and/or dinner and ask other faculty members
to join you.
- Step 5:
At the end of the visit, ask the speaker to send you all receipts
and to give you his/her social security number. Give all of this to Nancy
and point out to her that apart from a reimbursement the speaker also
receives a honorarium.
Last modified: Aug 24 2001